Hamilton Visitor
18 articles
- Pre-register a visit as a hostExpecting a guest? Pre-register the visit: reception will have everything ready, your visitor is welcomed faster, and — depending on your organization — receives an email invitation with the practical…
- Manage expected visitors and pre-registered visitsThe pre-registrations list shows every announced visit: who is expected, when, by whom, and whether the visitor confirmed. Reception uses it to prepare arrivals; a well-kept list means fast, smooth…
- Check in and register visitors at the front deskThe Reception screen is the front desk's home: it lists today's visitors and lets you check in expected guests in seconds — or register unannounced ones, capture their photo and…
- Check out visitors and manage the waiting listRecording departures keeps the on-site list accurate — essential for security and evacuation. The waiting list holds visitors whose visit cannot start yet, so no one gets forgotten in the…
- Manage visitor and company recordsClean records make fast check-ins: one visitor, one record, reused at every visit. From the visitor management screens you search, create, correct and merge the identities of visitors, residents and…
- Use messaging and review visit historyMessages carry alerts and instructions attached to visitors, companies or countries — shown to reception at the right moment. The visit history answers any question about past visits. And the…
- Track external contractors and badge movementsTwo screens track people who come to work rather than to visit: the Externals screen manages contractors and service providers on site, and the badge in/out screen records each badge…
- Track document renewals, enquiries and overstaysAccess rules live in time: documents expire, enquiries must be renewed, visits overrun. Four follow-up screens keep you ahead of the deadlines, plus tools to keep nationality and country data…
- Search the directory and identify who is on siteWho is this badge's owner? Is Mr. Martin still in the building? Where does Mrs. Lopez work? The directory and the Questions screens give reception and security instant answers.
- Receive, track and deliver parcels and mailThe mailroom module traces every parcel and letter from arrival to delivery — and outgoing shipments too. Recipients are notified automatically, and each item keeps its full history.
- Validate visits and manage access requestsOn controlled sites, a visit request is examined before the visitor is allowed in. The validation list gathers the pending requests and lets validators decide: authorize, refuse, or ask for…
- Manage vehicles and parkingWhen visitors come by car, Hamilton Visitor tracks the vehicle as well as the person: arrival at the parking, exit, live traffic and occupancy. Reception and parking staff share the…
- Manage restricted zone access and exceptional passesSites with restricted zones (ZRR) apply reinforced rules: every access must be authorized in advance, and exceptions go through a formal exceptional pass (LPE). Two screens manage these controls.
- Manage resident badges and access controlBeyond visitor badges, Hamilton Visitor manages the permanent badges of residents (employees) and their link with the access control system: issuing and renewing badges, following companies, and tracing access events.
- Import visits and visitors in bulkFor events, trainings or contractor teams, importing a file beats typing dozens of records. Hamilton Visitor offers two imports: visits (announce a list of visits) and visitors (add a list…
- Book and track taxis for visitorsThe taxi module organizes rides for visitors and staff: immediate or scheduled departures, with the company, payment and status tracked from booking to completion.
- View statistics, dashboards and blacklistsVisitor activity in figures: visit volumes and durations, top visitors and companies, parcel and taxi counts, plus the blacklist searches and flow lists used for security checks.
- Follow your visits, packages and delegations as a hostAs a host, your Hamilton Visitor menu gathers everything about your guests: upcoming visits, visit history, parcels waiting for you, and the colleagues you act for as a delegate.