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Track external contractors and badge movements

Two screens track people who come to work rather than to visit: the Externals screen manages contractors and service providers on site, and the badge in/out screen records each badge passage for sites that control entries and exits by badge.

Manage external contractors

  1. Open Hamilton Visitor.

  2. In the left menu, click Reception, then Externals. The externals management screen opens.

  3. Search by visitor, company, resident, badge or purpose, and set the date with the "From" field.

  4. From this list you can:

    • Register a contractor's arrival and issue their badge, using the visit sheet in external mode (the pre-registration sheet titled "External pre-registration").

    • Record their exit at the end of the day.

    • Follow who is currently on site for works.

Contractors' visits carry the "Work" nature (instead of "Visit"), which distinguishes them in every list, filter and statistic.

Record badge entries and exits

On sites equipped with badge readers at the desk:

  1. In the left menu, click Reception, then Badge in/out.

  2. Choose the mode, shown at the top of the screen: Badge entry, Badge exit, or automatic in/out.

  3. Present or scan the badge with the reader button. Each passage is recorded with its direction, time and holder.

The movements recorded here feed the badge flow lists in the statistics ("Badge in/out flow list") and the "Who is on site" question.

Good to know

  • Documents and authorizations required for contractor companies (insurance, prevention plans) are handled by the validation and document workflows — see "Validate visits and manage access requests" and "Track document renewals, enquiries and overstays".

  • The badge in/out screen is enabled per site; if you do not see the menu, your site does not use desk-side badge movements.

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