Hamilton Meeting
14 articles
- Add participants and check their availabilityYou can attach participants to any booking, notify them by email and track whether they attend on site or remotely. Before choosing a time slot, the availability agenda helps you…
- Approve or reject booking requestsSome rooms are subject to validation: bookings on those rooms stay pending until a validator approves them. If you are a validator, the Validation menu lets you review the requests,…
- Book a meeting roomThere are two ways to book a room in Hamilton Meeting: from the search screen, or directly from the planning. Both lead to the same result — a booking you…
- Book on behalf of a colleague with delegationsWith delegations, a colleague can let you book rooms in their name — useful for assistants, team coordinators or while someone is away. Once you switch to a delegator, you…
- Invite visitors to your meetingExternal visitors can be added to a booking just like internal participants. Registering them in advance smooths their arrival: depending on your organization's setup, they are announced to reception and…
- Manage your bookings: edit, cancel and review historyThe My bookings screen gathers all your upcoming bookings. From there you open a booking's detail, change it, duplicate it, end it early or cancel it. Past bookings are kept…
- Order catering and services for your bookingYou can attach services to a booking: catering, extra equipment, room set-up work and any other service your organization offers. Each service belongs to a catalog organized in families and…
- Search for an available meeting roomHamilton Meeting finds rooms that are free for your time slot and match your needs: capacity, room layout, equipment and location. The search screen is the starting point of every…
- Set reminders and email notifications on a bookingNever miss a meeting or forget to inform the attendees: each booking can carry reminders sent before the meeting starts, and email notifications for the booker, the contact person and…
- Set up a recurring bookingFor meetings that repeat — a weekly team meeting, a monthly review — book all dates in one go. You define a recurrence pattern, review the proposed dates, and Hamilton…
- Track and fulfill service orders as a providerIf you deliver services ordered with bookings — catering, equipment, room set-up — the services dashboard is your daily worklist. It gathers every booking that includes one of your services,…
- View room planningsThe planning gives you a visual overview of all rooms and their bookings. Use it to spot free slots at a glance, check what is happening in a building, or…
- View statistics and run reportsHamilton Meeting includes ready-to-use graphs and reports about bookings, rooms, bookers, services and work presence. Use them to follow the activity of your meeting rooms and produce figures for your…
- View your personal planningThe personal planning shows all the meetings a person is involved in, across every room. Use it to check your own agenda or, if your rights allow it, a colleague's.