Before you start
The Validation menu appears in the left menu only if your account has the validator right. If you should be a validator and do not see the menu, contact your administrator.
Review pending requests
Open Hamilton Meeting.
In the left menu, click Validation, then Validation.
Use the filter at the top to choose what to display:
"Rooms awaiting validation": the requests waiting for your decision (default)
"Validated rooms": what you already approved
"History": all processed requests
Narrow the list with the "From" and "To" date fields, then click Search.
The list shows, for each request: the room, the booking reference, start and end, the booker, the contact person, the requester and the booking name. Click a column header to sort.
Approve or reject a request
Click the request in the list. The "Validation of the booking" page opens with the full booking detail: booking name, reference, type, booker, service, company, number of participants, imputation code, observation, plus the room, date and ordered services.
Click the booker's or contact's name to view their contact details if you need to reach them.
In the Validation card, choose the New status to apply — for example approve the booking or reject it. If a request covers several dates or rooms, tick the lines to process, or use "Select all".
Click Validate.
If you forgot to choose a status, the message "Please select a status" reminds you. Once validated, the booker is informed of the decision (by email when notifications are enabled) and the booking takes its new status.
Review past decisions
In the left menu, click Validation, then Validation history.
Filter by date range and click Search.
Each line shows the room, the reference, the slot, the previous status and the new status, so you can trace every decision.
Good to know
While a booking is pending, the requester sees it with its waiting status in My bookings.
Validation rules — which rooms need approval and who validates — are configured by your administrators.