Open the floor plan
Open Hamilton Deskbooking (or the Desk menu of Hamilton Meeting, depending on your setup).
In the left menu, click Desk, then Plan.
Choose the date and the floor
Set the date with the Date field, the calendar icon, or the previous/next day arrows. You cannot navigate to past dates.
Select the Building — only buildings with a floor plan are proposed.
Select the Floor. The map of that floor loads.
Move around the map by dragging it, and zoom with the mouse wheel or your trackpad.
Read the map
The counter in the corner of the map shows how many desks are available on the floor (for example "12 / 30 desks available"). Each desk is a colored marker:
Green: the desk is free all day.
Half red: the desk is booked for the morning or for the afternoon only.
Red: the desk is booked for the whole day.
Black: the desk cannot be booked (unavailable).
Hover a marker to see the desk name and, when it is booked, the name of the person occupying it. Tick the Tooltip box in the top left corner of the map to display all labels permanently.
Book a desk
Click the marker of a free (or half-free) desk. A window opens with the desk name and its availability for the Morning and the Afternoon.
Choose what to book:
Click "Book the day" to take the desk for the whole day.
Click Book under Morning or under Afternoon to take a half day only.
The window closes and the marker updates immediately — the desk is yours.
The exact morning and afternoon hours are configured by your organization.
If booking is not possible
The window explains why a slot cannot be booked:
"Occupied": someone else already booked this slot. Their name is shown; click it to see the booking detail.
"You already have a booking for this period": you can only occupy one desk per half day. Cancel your other booking first.
"Your rights are insufficient": this desk belongs to a desk group you do not have access to.
"You are outside the access period": the date is beyond the booking horizon allowed by your organization.
"The time is earlier than now": this slot is already in the past.
"Unavailable": the desk is closed to booking.
Cancel from the map
Your own bookings show a Cancel button in the desk window — see "Release your desk when you no longer need it" and "Cancel a desk booking".