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Set up sites, buildings, floors and parkings

Rooms live somewhere: a site, a building, a floor. Setting up this hierarchy first makes every later step — rooms, desks, plannings, statistics — fall into place.

Open the administration

  1. Open Hamilton Meeting.

  2. In the left menu, click Administration. The administration menu opens, organized in sections.

All the screens below are in the Places section.

Manage sites

  1. Click "Sites management".

  2. The list screen shows the existing sites — search, add, edit or delete entries as described in "Configure reference data: civilities, countries, cities and special days" (all list screens work the same way).

  3. When creating a site, define its name and its display options; the site becomes selectable on the portal and carries its own settings.

Site groups ("Site groups management") gather sites for the portal's site selection and for multi-site filtering.

Manage buildings

  1. Click "Buildings management".

  2. Add each building with its name and site. Buildings structure the room search, the planning filters and the floor plans.

Manage floors

  1. Click "Floors management" (floor.asp).

  2. Click Add: choose the Site and enter the floor name — the floor name is mandatory.

  3. Attach the floor to its building and, for desk booking, upload the floor plan image; floors with a plan become available on the desk booking map.

Manage parkings

  1. Click "Parkings management".

  2. Add the parkings of each site. Parkings are proposed in bookings and visitor flows where relevant.

Good to know

  • Deleting a place used by rooms or bookings is blocked ("You cannot delete this element") — reorganize first.

  • The site list also drives per-site settings (email templates, information pages, screens); create sites before configuring anything per site.

  • Creating new sites may be restricted to your Hamilton contact on SaaS platforms.

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